Information created, received and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business
(Title 44, Chapter 33, Section 3301 United States Code & DoD Directive 5015 2) Records include all books, papers, maps, photographs, machine-readable materials, and other documentary materials, regardless of physical form or characteristics, made or received by an Agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that Agency or its legitimate successor as evidence of the organization, function, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of the data in them
These consist of the Entry Forms, Judges' Sheets, and Record sheet for each Trial It is from this information that the database is compiled and individual hound records are maintained
Includes all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of data in them Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included (Source: 36 CFR 1220 14) See also ADMINISTRATIVE RECORDS, PROGRAM RECORDS
A group of fields that contain information on one subject, for example, the general journal, purchase journal, cash disbursements journal, sales journal, or cash receipts journal (p 625)
All books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the U S Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Federal Government or because of the informational value of data in them Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included
An electronic document to which metadata has been attached and which were checked into the electronic repository
are all documents, regardless of form, produced or received by any agency, officer, or employee of an institution or organization in the conduct of its business Documents include all forms of recorded information, such as: correspondence, computer data, files, financial statements, manuscripts, moving images, publications, photographs, sound recordings, drawings, or other material bearing upon the activities and functions of the institution or organization, its officers, and employees A document becomes a record when it is placed in an organized filing system for use as evidence or information It becomes archival when transferred to a repository for preservation and research use
In Federal archives, all books, papers, maps, photographs, motion pictures, sound or video recordings, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by agencies of the U S Government under Federal law or in connection with the transaction of public business and preserved or deemed appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of the data in them